2431.6 PROCEDURES FOR ATHLETICS

Safety In Athletics

1.	All participants should be made aware of safety rules and regulations in each particular sport, 	i.e. correct equipment fit, equipment care, injury report, the following of instructions.

2.	Coaches should safety-check equipment used for coaching such as helmets, blocking sleds, 	field equipment in track, mats, etc.

3.	Students cannot be allowed to be alone. They must be supervised at all times, on and off the 	field, locker room, buses, etc.

4.	No equipment should be on the field unless the coach is present.

5.	No horseplay.

6.	Coaches must be actively present.

7.	Coaches are to remain until all students are showered and out of the locker room. Locker 		room should be left in good order.

8.	All safety hazards are to be reported in writing so steps can be taken for correction.

Insurance

1.	All students are covered under the school=s policy during school hours and school events. 	All athletes should be encouraged to take part in the school insurance program. Forms are 	available at the beginning of the year through the homerooms, and during the year in the 		main office. Optional twenty-four hour coverage is available by application for a fee paid by 	the parent/guardian.

2.	Final squad list are due to the athletic director one week before the first scheduled contest.	
Eligibility

1.	All coaches should make themselves familiar with the eligibility rules for the N.J.S.I.A.A. 	Copies of all regulations are on file in the athletic director=s office. Information regarding 	player eligibility should be passed on to the respective members of each team so they are 		aware of the various rules they must follow.

2.	Standard N.J.S.I.A.A. eligibility forms and rosters will be filled out by the coach of each 		team and turned in to the athletic director on the following dates:

	Fall September1 (or one week prior to the first inter-school match or scrimmage, whichever 	is earlier)

	Winter Sports	November 15 (with the exception of wrestling)

	Wrestling First Friday in December or one week prior to the first inter-school match or 		scrimmage, whichever is earlier.

	Spring Sports	March 25 (or one week prior to the first inter-school match or scrimmage, 		whichever is earlier.)

	Forms are on file in the athletic director=s office. Accuracy is important.

3.	Permission slips, properly completed, must be kept on file in the athletic director=s office. 	Head coaches are responsible for this file.

4.	Players must be counted present in school before 11:00 a.m. to be permitted to practice or 	take part in a contest that particular day. Exceptions are only by previous arrangement with 	the administration.
5.	Coaches are advised to keep close contact with members of their respective teams with 		regard to their academic standing. Each coach has an obligation to help guide every athlete 	on his/her squad academically, and socially, especially those who may have difficulty in 		maintaining eligibility.

6.	The Guidance Department will assist whenever possible. Coaches should reciprocate on any 	dealing with their squad.

7.	Since there will be overlapping of sports seasons for some athletes who will participate in 	more than one activity, the policy at High Point Regional High School is to allow the boy/girl 	to finish the season started before beginning the second sport.

	a.	It should be made clear to the athletes involved that their chances of success in the 		second sport will not be hurt by discipline action of any sort.

	b.	A boy/girl out for one sport will not be able to quit that sport to start practices in 			another of a different season. He/she must finish his/her first sport or wait until the 		sport ends its season to begin practice in another.

Athletic Equipment

1.	It is the responsibility of each head coach to determine equipment and budget requirements 	and submit it to the athletic director. Failure of the coach to do this can result in failure to 		have equipment procured.

2.	It is the responsibility of the coach to see that all of his sports equipment is maintained in a 	safe and satisfactory condition.

3.	A complete inventory of all athletic equipment charged to a particular sport must be 		completed and turned in to the athletic director at the completion of the season.

4.	Careful records should be kept of all equipment issued to players. Items should be marked by 	name or number for recording purposes where possible. Collect all equipment at the end of 	the season. Collect money for all lost equipment. Submit a list of lost equipment, money 		collected, price of lost equipment, and the names of the students who have obligations for 	lost equipment to the athletic director.

5.	Responsibility for and proper care of equipment should be pointed out to each athlete. Gear 	should be put away before showering. Game gear should not be left in an unlocked locker.

6.	Issuing of equipment for out-of-season use or summer use is controlled by N.J.S.I.A.A. 		Regulations.

7.	Catalogs are on file in the athletic directors office as well as forms for budget requests.

8.	At the end of a season:

	a.	Collect all practice equipment at the end of the last practice.

	b.	Collect all game equipment for the last home/away game after that game.

	c.	Collect all of the rest of the game equipment after the last game.

9.	No student shall be permitted to participate in a second sport until all equipment 			responsibilities in a previous sport have been fulfilled.  It is the responsibility of the coaches 	of the first sport to notify the athletic director and coaches of the next sport of any violators.

10.	Budget-due by the end of October for the next school year.

	a.	Necessary information: Manufacturer (ANo Substitute@ if desired), style or catalog 		number, material (if needed), colors, trim, lettering, sizes, price (total, or if necessary, 		by item) and number needed.

	b.	An accurate equipment inventory will help determine what is needed from year to 		year.

Transportation

1.	After practice - the school will furnish transportation to areas of our sending district after 		practice Monday through Friday. The time for this bus run will be 5:30 p.m.

2.	Games and contests - the athletic director will arrange transportation for all regularly 		scheduled games and contests. Special requests are to be made through the athletic director.

3.	Students should travel to and from the contest on the transportation provided by the school; 	any exception must be cleared in advance.

4.	Personal request by a parent to transport his/her own child home from an away game is 		honored if requested in writing by a parent and approved by the administration.

5.	A careful check should be made to ascertain that all students are on the bus before it returns 	from an away activity.

6.	Bus discipline is important not only for team control but for safety. Be sure all remain seated 	during the trip. Do not permit yelling from the bus windows. Check for general bus 		cleanliness after trip.

Facilities

1.	High Point Contests and Practices - school athletic facilities are scheduled in advance for all 	after school activities by the athletic director. Schedules once arranged are not to be altered 	without permission.

2.	Special request for use of facilities must be filed through the Business Office and the 		principal’s office to the Board of Education for said use.

3.	The coach or person in charge has the responsibility for complete supervision of the area 		which is being used by his/her group. Students are to be restricted to the area being used. The 	person in charge is responsible for the tidiness of the areas used and when necessary turning 	off lights and securing doors. Responsibility cannot be delegated to non-teaching personnel.

Training Rules and Personal Conduct

1.	It is the individual coach’s job to establish training rules for his/her teams. There are, 			however, certain basic factors which should be constant for all teams and participants in the 		athletic program. Violation of these rules or conditions will result in penalties in proportion 		to the offense.

	a.	All team members conduct is the coaches responsibility.

		(1)	Conduct on buses, in locker rooms, on the practice field, etc., must be 					supervised at all times. The coach is responsible for and expected to 					maintain control at all times.

		(2)	“Familiarity breeds contempt@ is an old but accurate saying. You cannot 				be a Abuddy@ and still exercise control.

	b.	Use of tobacco, drinking, drug abuse: Smoking, drinking, and drug abuse are direct 			violations to the most basic training rules. Any violation of this nature shall result 			in disciplinary action. Any reports of a squad member=s smoking, drinking, or drug 			abuse demands immediate attention.

	c.	Personal conduct: The athlete should exemplify an outstanding citizen from all 				aspects. Any team member not so conducting themselves should be counseled as 				each case demands. Each case should be handled individually. Some typical 				conditions of this nature are as follows:

		(1)	Classroom behavior
		(2)	Respect shown to coaches and officials
		(3)	Conduct at school social functions
		(4)	Behavior outside of school
		(5)	General sportsmanship as an athlete or as a spectator when out-of-season.

	d.	Attendance at practice: Practice sessions are important to the success of all our 				teams. Each athlete has an obligation to teammates, school, coach, and self to be at 			every practice. Any athlete missing practice should be sternly questioned as to why, 			and then disciplined accordingly. Athletes who chronically miss practice should be 			suspended from the team.

2.	Disciplinary Action

	a.	Coaches are responsible for team discipline. Coaches must inform team members of all 			team rules. Athletes cannot be expected to conform to team rules they do not know about.

	b.	Standard disciplinary procedures available to a coach include:

		(1)	Benching a player for a contest
		(2)	Not dressing a player for a contest
		(3)	Demotion of player=s status or squad
		(4)	Suspension from the squad; no suspension should extend beyond two weeks.

	c.	It is usually wises to involve the entire coaching staff of a particular sport in disciplinary 			action, rather than have one coach arbitrarily dictate discipline Ain the heat of a tense 			moment@.

	d.	Expulsion

		(1)	A coach has the right and responsibility to suspend team members for disciplinary 			reasons when the case merits strong action.
		(2)	Expulsion from a team is severe punishment. While expulsion may be appropriate 			in some cases, expulsion should not become final until the case involved has been 			discussed and finalized jointly by the coach involved, the head coach of the sport 				involved, the athlete, his/her parents, the athletic director, and the principal or 				assistant principal. A letter must be sent home explaining the situation and 				requesting the parent be present at the above meeting.

	e.	Athletic Awards (letters, certificates, etc.) are not to be withheld as disciplinary action. If a 		student is kept on a squad for the season and completes award requirements, the award is to 		be presented. Any exception to this must be jointly agreed upon by head coach, athletic 			director, and principal.
Awards

1.	To receive an award, a student must meet the requirements as set forth by the coach and the school, 	and he/she must be recommended for the award by the coach.

2.	Awards shall be as follows:

	a.	Freshmen - Numerals and certificate
	
	b.	Junior Varsity
	
	c.	JV letter and certificate for the first year
	
	d.	Varsity	1st Level-Letter with gold pin and certificate. 2nd Level - certificate, and gold pin.
		3rd Level - gold pin, and certificate. 4th Level - pin, and certificate.

	e.	Outstanding Senior-Silver bowl to the outstanding senior girl and boy athlete. Certificate in 		presentation folder for Coaches Award and Most Improved for each level.

	f.	Outstanding or Most Valuable Player-Awarded in each sport at the end of the season.

	g.	Special Recognition awards to be determined by the coach.

	h.	Championship Team - Banner or addition to Banner if repeating championship.

	i.	Booster Awards

		(1)	Jackets to members of championship teams (Only 1 to a person for his high school 			career).
		(2)	Scholarship money to be donated to outstanding male and female athletes at 				graduation.
2.	Varsity Award requirements

	a.	Football, Soccer, Field Hockey, Basketball, 2 of the total game quarters.

	b.	Baseball and Softball, 2 of the total innings or 1/3 of the games for pitchers.

	c.	Wrestling, Tennis, Bowling, Golf, 2 of the total matches.

	d.	Cross Country and Track, be in the first 7 (cc) or first 3 (T) for High Point in any event 2 of 		the time (may depend on the event for track).

	e.	Cheerleading recommendation of the advisor.

	f.	Swimming, one of the following - 40 points in any of the dual meets during the season (2) 		achieve 2 varsity times, (3) coach’s discretion.

Achieving one of the criteria does not guarantee you will earn a Varsity Letter. Practice attendance, attitude, and your commitment to the team are also taken into consideration.

						     Boys	     Girls
200 Free	2:15	2:30	
200 IM	2:30	2:45	
50 Free	25.5	29.5	
100 Fly	1:08	1:18	
100 Free	59.0	1:06	
500 Free	6:30	6:45	
100 Back	1:12	1:18	
100 Breast	1:15	1:25	

Relay splits/points are also used to earn Varsity Letters. If you have perfect attendance at all practices/meets, you will earn an additional 15 points towards a Varsity Letter. Meet points are awarded 6-4-3-2-1 (places 1-5). No points for 6th place. Relay points are 8-4-2 for places 1-

3.	Points are divided by 4 for each relay member. No points are awarded for 4th, 5th, or 6th place.

	a.	Ice Hockey, 1/3 of the total games

4.	Special Consideration
	a.	Seniors who have not met award requirements but who have participated for three seasons 		in a given sport may receive a varsity award.

	b.	The head coach may recommend awards in special cases to students who have not met the 		requirements but due to special circumstances deserve consideration.

	c..	Certificates of participation shall be awarded to all students who complete the sports season 		but have not met award requirements.

	d	Managers award shall be as recommended by coaching staff of sport involved. Generally, 		freshman managers should not receive a varsity award in their first season of services.

Standard Procedures

1.	Coaches should make an announcement for candidates to try out for their sport.

2.	Inform the candidates as to when they will take their physical examination.

3.	Have the candidates fill out the parents permit form.

4.	Inform the candidates of the starting time and dates of practice.Fill out the Athletic/co-curricular 		participation form and have it in on time. All forms must be completed before an athlete is 		considered eligible.

5.	All physical forms must be completed before an athlete can participate in any practice or 			competitive event. Physicals are provided at High Point Regional High School by the school 		physician. If a student chooses to go to their own physician, the forms must also be reviewed and 		approved by the school physician no later than July 15th.

6.	Punctuality - be on time. The coach should be the first at every practice and contest. Don=t expect 	the athlete to be punctual if you are not. All assistant as well as head coaches are expected to be on 	time. In case of emergencies, don=t forget to notify fellow coaches so practices may be covered.

7.	All purchases are to be made via the athletic director. Any purchases made by individuals are at 		their own expense.

End of Season Procedures

1.	End of Season Report - Team record, teams and scores, letter winners, number tried out, number 		finished, individual records and awards, team awards, recommendations. Paperwork must be 		returned to Athletic Director within one week of the best game.

2.	Inventory, list of lost equipment, money collected, names of students who have obligations for lost 	equipment.

3.	Coaches release form for pay, voucher for pay.

4.	Coaches will be evaluated at the end of each season by the athletic director.

Adopted:	18 December 1995
Revised	January, 2006, March 38, 2011